POLICIES

&

PROCEDURES

CHAPTER I: THE UNIVERSITY

 

SECTION 1.3: ADministration

GENERALITY

The President serves as The University's chief executive officer. The Provost, the Associate Provosts, and the Vice President are the University's senior administrative officers. The President, the Provost, the associate provosts, and deans are responsible for undergraduate and graduate programs.  Additionally, the Vice President and Dean for Student Experience is responsible for all aspects of student life and library policy and operations. Meanwhile, the President is responsible for the academic program's quality and coordinating the graduate programs' instructional and research policies.

ACADEMIC STRUCTURE ADJUSTMENTS

The Administration is responsible for establishing the organization of academic departments. Nevertheless, modifications are required in agreement with the Faculty. When considering the closure or significant reconfiguration of an academic department, the President and Provost are recommended to consult with the Faculty Officers for advice and assistance on assisting impacted individuals. If a proposal to dissolve or significantly restructure an existing academic unit is made, the President, in collaboration with the Faculty Chair, will appoint a committee to assess the procedures followed in formulating the recommendation. The committee's responsibilities will include determining the level of prior consultation and the appropriateness of planning for affected individuals and teaching and research activities.

ACADEMIC DEPARTMENTS AND PROGRAMS

Details about the academic departments and programs organized within The University can be found at the following links:

  • School of Business Sciences

  • School of Medical Sciences

ADMINISTRATIVE DEPARTMENTS

Details about the structure of administrative departments can be found on both the Senior Leadership Organization Chart.

CHAPTER I: THE UNIVERSITY

 

SECtion 1.2: Legality

INCORPORATION

The American University of Science (The University) is incorporated as a post-secondary degree-granting institution in the State of Hawaii, United States of America, under Chapter 446E of the Hawaii Revised Statutes. Accordingly, all degrees issued by The University are legally admissible for any legitimate purpose, including but not limited to workforce participation and higher education access.

ACCREDITATION

According to the United States Department of Education (USDE), "accreditation is a voluntary, nongovernmental process, in which an institution and its programs are evaluated against standards for measuring quality." The University fully concurs with USDE when stating that accreditation "is a voluntary process based on the principle of academic self-governance."

The University acknowledges that the possession of an USDE-recognized accreditation significantly favors students in terms of further recognition. Seeking accreditation from any foreign accrediting bodies may not be prioritized but considered. Thus, one of the strategic pillars of The University is to continuously advance its system and standards to be comparable to those holding USDE-recognized accreditation when it comes to awarding Doctorate, Master's, Bachelor's, and Associate's degrees, as well as other diplomas and certificates. Ultimately, this practice functions as a cornerstone for working towards USDE-recognized accreditation when this option becomes viable. 

The educational system of the United States of America remains uniquely exceptional. As a good-standing institution, The University fully and willingly complies with Chapter 446E of Hawaii Revised Statutes, which requires The University to state that:

The American University of Science IS NOT ACCREDITED
BY AN ACCREDITING AGENCY
RECOGNIZED BY THE UNITED STATES
SECRETARY OF EDUCATION.


    Note: In the United States, many licensing authorities require accredited degrees as the basis for eligibility for licensing. In some cases, accredited colleges may not accept for transfer courses and degrees completed at unaccredited colleges, and some employers may require an accredited degree as a basis for eligibility for employment.

Before possessing USDE-recognized accreditation, all institutions in Hawaii must comply with the provisions of Chapter 446E of Hawaii Revised Statutes to operate and grant postsecondary qualifications of all levels legally.

CHAPTER I: THE UNIVERSITY

 

Section 1.1: STRATEGY

MISSION

The American University of Science educates students and offers unparalleled opportunities to achieve their intellectual, academic, and professional potential, ultimately leading to their emergence as wise and conscientious citizens. We are committed to scientific education and research's transformative power. Additionally, we solidify relationships, partnerships, and collaborations to optimize educational experiences and the community.

VISION

The American University of Science sets a precedent for universal educational access. We are committed to offering opportunities and preserving the qualities that enable all people to experience a unique adventure to the best self. We believe that access to higher education is critical to ensuring social stability and equality, which ultimately results in peace and unity. We believe that higher education is a fundamental right and that it has the potential to transform people's lives and be a powerful factor for a better society.

VALUES

Accessible education leads to the establishment of more opportunities for students. At the American University of Science, each student will engineer their destiny through unique methodologies. Education for sustainable development equips learners with the knowledge, skills, values, and attitudes necessary to make wise decisions and conduct responsible actions that protect the environment, economic viability, and social justice.

CHAPTER I: THE UNIVERSITY

 

Section 1.4: Faculty

The Faculty's constitution is established in Rules and Regulations of the Faculty. The Faculty elects three officers: a Chair, an Associate Chair, and a Secretary. Ex officio, the President of The University, serves as President of the Faculty. The Faculty Officers' specific responsibilities are detailed in the Rules and Regulations of the Faculty.

The Faculty determines The University's educational policy. The Faculty regularly consults to evaluate educational policy, methods, curriculum, and academic degrees during the academic year. Through its standing committees, the Faculty sets and implements policy.

CHAPTER II: THE STUDENT

 

Section 2.1: ADMISSIONS

The University's admissions policy adheres strictly to legal requirements. To achieve the pedagogical objectives underpinning the University's educational purpose, The University evaluates each candidate holistically and without prejudice or bias in compliance with the Equal Opportunity Policy. The University's primary objective is to admit students with a desire to gain wisdom to construct a better society through academics, regardless of social, racial, religious, or socioeconomic circumstances, to foster a dynamic academic community that introduces students to diverse backgrounds, perspectives, experiences, capabilities, and desires. 

Once admitted, The University ensures that students receive the academic, personal, and, when necessary, financial assistance necessary to complete their study successfully.

SELECTION CRITERIA

 

The specific selection criteria differ every course, but The University is looking for the following:
• Competency and potential in academic and professional fields.
• Motivation and appropriateness for the chosen subject.
• Commitment and self-discipline.

Each application is evaluated holistically, taking into account all relevant information:
• Academic record weighed in terms of the quality and the quantity of efforts expended to attain it.
• A reference, if requested.
• A statement of purpose, if requested.
• Submitted work, when requested.
• Performance on any written evaluation, if requested.
• Performance during an interview, if conducted
• Contextual information.

Admissions decisions are made on academic and professional factors - capacity and potential – and excellence in civic responsibility may be regarded to offset lesser academic potential.

CHAPTER II: THE STUDENT

 

Section 2.2: Regulatory Compliance

The University is an inclusive community that values universal perspectives and diverse cultures. An online competency-based approach is a powerful tool that aids The University in fulfilling its strategy. Nevertheless, several regulations regarding online education must be taken into account. 

OFAC SANCTIONS

 

The United States Treasury Department’s Office of Foreign Assets Control (OFAC) administers several sanctions programs regarding exporting certain “services” to various countries. Online education qualifies as such a service. There are restrictions on what can be exported (i.e., the content of an online course) and to whom it can be exported (i.e., persons in or from certain countries). Please note that an “export” includes providing online education to a person physically located in another country or providing online educational services to a foreign person, wherever located. Individuals with valid visas to legally reside in the United States are excluded from these regulations.

Through a fact-specific analysis, The University reserves the right to suspend the admissions process of applicants or enrollment of current students for extensive review if there is any intelligence leading to a belief that they are while physically present in a Comprehensively Sanctioned Country including Cuba, Iran, Syria, North Korea and the Crimea region of Ukraine. 

According to the law, a specific license is required from OFAC before providing online education to those residing in Syria, North Korea, and the Crimea region of Ukraine. 

General License G of the Iran OFAC sanctions authorizes institutions in the United States of America to offer online education to those residing in Iran without specific permission from the Government. This possibility occurs only when the academic programs are on the undergraduate level and fall within the fields of humanities, social sciences, law, or business, including introductory courses in science, technology, engineering, and math to fulfill the completion of an undergraduate degree program in the humanities, social sciences, law, or business.

Section §515.565(x) of OFAC’s Cuban Assets Control Regulations allows institutions in the United States of America to offer online education to those residing in Cuba without specific permission from the Government. This possibility occurs only when the academic programs are on the undergraduate level.

CHAPTER II: THE STUDENT

 

Section 2.3: STATE AUTHORIZATION

The Department of Education of the United States of America and States practice regulations mandating that all institutions acquire relevant authorizations and/or approvals from the State before operating within the State. By obtaining such state authorization, The University can offer online education outside of the State of Hawaii.

STATE AUTHORIZATION RECIPROCITY AGREEMENT

The State Authorization Reciprocity Agreement (SARA) provides a voluntary, regional approach to state authorization of postsecondary distance education. It is an agreement among member states, districts, and territories in the United States that establish comparable national standards for interstate offering postsecondary distance education courses and programs. When appropriate, The University will seek membership from SARA to operate distance education courses and programs for students located out of state.

STATE AUTHORIZATION

Not all states require The University to seek state authorization to offer online education. The University, therefore, accepts applications for admissions from Alaska, Arizona, California, Colorado, Florida, Idaho, Illinois, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Missouri, Nebraska, New Hampshire, New Jersey, North Carolina, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Virgin Island, Washington, and West Virginia. 

 

When appropriate, The University will seek state authorization to deliver online education to residents of Alabama, Arkansas, Connecticut, Delaware, District of Columbia, Georgia, Indiana, Iowa, Kansas, Minnesota, Montana, Nevada, New Mexico, New York, North Dakota, Oregon, Puerto Rico, Rhode Island, Utah, Vermont, Virginia, Wisconsin, and Wyoming. Until then, The University regrets that no admissions from the residents from these states can be considered. 

STUDENT DECLARATION OF PHYSICAL LOCATION

To ensure compliance with federal Title IV requirements governing distance education, the University must verify students' locations before engaging in financial transactions or enrolling them. Students must declare their location via Self-Service three times per calendar year (every 120 days) to affirm their official address of record. Any change in a student's physical location during the study period must be reported to the Registrar's Office; the change must be documented before the relocation.

CHAPTER II: THE STUDENT

 

Section 2.3: STANDARDS

The University assists departments and degree-granting programs through a central administration. Students should refer to the website and relevant handbooks for complete admissions information, a detailed description of an academic program, a complete listing of module descriptions, and program requirements to graduate.

After admission to an academic program, enrollment is acquiring formal student status at The University. Anyone who uses The University's educational resources and is actively seeking a degree must enroll. This is accomplished through reading, comprehending, accepting, and signing a study contract and paying tuition money on time and according to predetermined arrangements. Individuals who are not enrolled on campus are not considered students and do not have access to student services.

ACADEMIC PERFORMANCE

Students should check their respective degree programs for information on the grade requirements for maintaining good standing. These expectations vary considerably between schools and are, in general, distinct among each academic level. A passing grade in a particular module may be one of several variables taken into account when determining whether a student is progressing adequately in the program. Please keep in mind that grades persistently below C are not a good indicator of progress toward degree objectives. Each school must notify students of academic performance requirements and expectations.

To qualify for The University's student financial aid, a student must fulfill the minimum qualitative and quantitative standards:

  • Have a cumulative grade point average (GPA) that is greater than 3.0 on the 4.0 scale; and

  • Pass 67% of cumulative credit attempted (referred to as "pace"); and

  • Make sufficient progress toward the completion of academic milestones.

 

Regarding GPA assessment, only grades for repeated subjects are considered. Meanwhile, the number of attempted credits and incomplete and repeated modules are taken into account for pace calculation.

 

The academic performance of all enrolled students is regularly assessed to determine the appropriate course of action for students who do not maintain a satisfactory academic record (e.g., academic warning or denial of further registration). When a student is issued an academic warning, a set of obligations (academic plan) is established and conveyed to the student to maintain enrollment eligibility.

GPA CALCULATION

Grades used in calculating GPA are weighted as follows: A=4, B=3, C=2, D=1, F=0, O=0. 

 

To calculate GPA, the following steps should be considered:

  • Multiply earned credits by awarded grade. 

  • Sum the result from each module and divide by the total number of earned credits.

  • Round to the first place after the decimal point. If the hundredth place is 5 or above, the tenth place rounds up (3.75=3.8). If the hundredth place is 4 or below, the tenth place rounds down (3.74=3.7).

THE UNIVERSITY

CHAPTER 1

THE STUDENT

CHAPTER 2

AUS

POLICIES

CHAPTER